10 Free Grant Report Template: Knowing the Complete Monetary

A grant report template is created to show the promises outlined in a proposal. You will know the detailed financial statements in this kind of report template. You will also find information on the project’s outcome or the predicted results. Moreover, this printable grant report template will provide several kinds of templates. So, you are allowed to choose one of them that you need.


What is a Grant Report Template?

A grant report template is designed to create detailed reports on grant activities. It includes financial statements and project outcomes.

What Should Be Included in a Grant Report?

A grant report should include:

  • Introduction: Briefly explain the project and its goals.
  • Financial Statements: Show how the grant money was spent.
  • Project Outcomes: Detail the results and impact of the project.
  • Visual Documentation: Include photos, charts, or graphs to illustrate the project.
  • Acknowledgements: Thank the grant provider and any partners involved.

Who Can Use a Grant Report Template?

These templates can be used by non-profit organisations, educational institutions, and businesses that receive grants. They help document and evaluate their projects.

Why is a Grant Report Important?

A grant report is important because it:

  • Documents Spending: Shows how the grant money was used.
  • Assesses Impact: Evaluate the project’s results and effectiveness.
  • Fulfills Requirements: Meets the conditions set by the grant provider.

Best Practices for Grant Reporting

To create an effective grant report, follow these best practices:

  1. Be Clear and Concise: Use simple language and get straight to the point.
  2. Use Visuals: Add photos, charts, and graphs to make your report more engaging.
  3. Include Real Stories: Share success stories or testimonials to highlight the project’s impact.
  4. Be Honest: If there were challenges, mention them and explain how they were addressed.
  5. Show Appreciation: Always thank the grant provider for their support.
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Kinds of the Grant Report Template

There are seven main kinds of grant reports that you can write. Do you want to get information about it? If so, please follow it carefully!

1. The template of the grant application report

This report template tells the cultural arts, healthy lifestyles, outreach translation, and parent education. It covers the due date, recipient, contact person, address, telephone, email, type of grant received, items provided, and contact person’s signature.

2. The template of the common grant report

This sample grant report template includes the title, formatting notes, cover sheet, and report narrative.

3. The template of the travel grant report

How about this one? This form will have some components. They are the name and origin of applicants, the purpose granted, the amount granted, the time and place of visit, the report, and the evaluations.

4. The sample of the grant final report

This report sample will show you supporting students and school staff. Then, there is a grant description that contains the name of an organisation, mailing address, telephone number, name, title, and email of the person responsible. There is also the project title, duration, date, reporting period, grant amount, total project budget, and additional sources of funding.

5. The template of the grant financial report

What about this grant report template sample? It covers report date, period, grantee institutional name, address, program, type, revenue, total revenue, expenditures, approved budget, personnel, direct costs, and total.

6. The template of a quarterly grant report

This report template includes the title, comments, general SVDP information, and point of contact information.

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7. The report on grant performance

This includes the date, organisation, contact, phone number, email, progress, populations served, other groups, and partners.

Common Grant Report Template



Grant Application Report Template



Grant Final Report Sample




Grant Expense Report Template



Grant Financial Report Template




Grant Performance Report



Grant Progress Report Template



Grant Status Report Template



Quarterly Grant Report Template



Travel Grant Report Template


4 Simple Tips for Creating a Template for Grant Report

When you need to write this report template, it is suggested that you follow these simple tips. So, what are the tips? Yeah, here they are.

1. Using subheadings

The first tip you must do is to use subheadings to write a grant report. You should also use bullet points. All of them are used to classify the contents of the report.

2. Using charts and graphs

Both elements are used to present the findings and results visually.

3. Containing needed information

Please ensure that the report covers enough information based on the requirements.

4. Saying thank you

In this case, you should say thank you to show your sincerity. It can even help you improve the opportunity for future funding.

How Do You Customize a Grant Report Template?

To customize a grant report template:

  1. Open the Template: Use a word processor like MS Word or Google Docs.
  2. Edit the Content: Change the information to fit your specific needs.
  3. Add Details: Include all necessary data and visuals.
  4. Save and Use: Save your customized report and use it for your project documentation.

Following these steps, you can create a professional and effective grant report that meets all requirements.


grant report template offers several benefits:

  1. Fits Your Needs: You can change the template to include specific information about your project. This ensures that your report is accurate and relevant.
  2. Saves Time: Using a pre-designed template saves time because you don’t have to start from scratch. Instead, you can focus on adding the necessary details.
  3. Looks Professional: A customised template helps your report look polished and professional, which will make a good impression on the grant provider.
  4. Ensures Compliance: Customizing the template helps make sure you meet all the requirements set by the grant provider. This reduces the risk of missing important information.
  5. Easy to Update: Once you have a customised template, it’s easy to update it for future reports. You can reuse the template and just change the necessary details.
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Common Mistakes to Avoid in Grant Reporting

When creating a grant report, it’s important to avoid common mistakes that can undermine your efforts. Here are some mistakes to watch out for:

  1. Incomplete Information: Your report should include all required details and documents. Missing information can lead to confusion and may cause the report to be rejected.
  2. Lack of Clarity: Use clear and concise language. Avoid jargon and overly complex sentences that might confuse the reader.
  3. Ignoring Guidelines: Follow the grant provider’s guidelines closely. Not adhering to the specified format or required sections can negatively impact your report’s effectiveness.
  4. Overlooking Deadlines: Submit your report on time. Submissions must be on time to ensure your chances of receiving future funding.
  5. Neglecting Proofreading: Always proofread your report before submission. Check for spelling and grammatical errors to ensure professionalism and accuracy.

This is useful information about the grant report template printable. Hopefully, it can benefit you, especially those who need it.